The Santee School District Payroll Department is serviced by the team of Karen Lippert, Bridget Claiborne, and Tamara Killpack. Together they provide services, support, and assistance to school sites and departments district-wide. This department processes the payroll for over 1,000 employees and substitutes each month.The Payroll Services Department serves as the liaison and reporting agent for: Federal and State Taxes Payment/Reporting; SUI (State Unemployment Insurance) Payment/Reporting; Affidavits/Petition for Lost or Overage Payroll Warrants; Wage Garnishments (IRS Levy, Franchise Tax Board, Child Support); Direct Deposit Processing (ACH); Distribution of Payroll Warrants and W2s; and Abatements for Worker's Compensation.Bridget Claiborne - General payroll issues and absence balance inquiries(619) 258-2322Tamara Killpack - ESS - Assistance to view paycheck online and absence balance inquiries(619) 258-2312Karen Lippert - Payroll and Retirement issues(619) 258-2314
Karen LippertPayroll SpecialistBusiness Hours:
8:00 am - 4:30 pm
March 2020 Payroll Information - Updated 3-19-20
Due to the Cesar Chavez Holiday, the issue date for March 2020 payroll is March 30, 2020. Due to school and county office closures, all non-direct deposit paychecks will be mailed directly to employees from the San Diego County Office of Education on March 30, 2020. There will be no paycheck distribution in the Payroll Department. Direct deposit paychecks will process as usual.
Submission of Timesheets
Although the posted due date for March timesheets is 3/31/20, it is a possibility that the Payroll staff may not be able to receive documents through that date. Please submit all timesheets for time worked to date to Payroll as soon as possible. Timesheets can be submitted via the mail slot to the right of the front doors of the District Office. If you are unable to obtain the supervisor's signature on your timesheet, please submit the document and the Payroll staff will get the approval.
Verification of Employment Requests
Effective March 18, 2020, the Payroll Department will not be able to process any documents or requests via fax. Please submit all Requests for Verification of Employment via email as fill-in forms to all 3 payroll contacts listed above, and do not include any social security numbers on your documents.
2020 W2 Distribution
All 2020 W2 documents that were not picked up by January 30 were mailed to employees home addresses on January 31, 2020.
All employees can view their W2 documents online beginning with year 2016 using the same log in and navigation used to view paychecks. For instructions please select the link below. 2019 W2s will be viewable online beginning on January 31, 2020.
Information regarding new 2020 IRS Form W4
As a result of major changes to the IRS Form W4 for 2020, the PeopleSoft system requires a major programming update to accommodate these changes. The programming update is anticipated to be completed by the end of February, 2020. Effective January 1, 2020, all employees wishing to make a change to their federal tax withholding status must complete and submit both the 2019 form W4 and the 2020 form W4. The Payroll Department will apply the changes indicated on the 2019 form for the next payroll cycle, and process the 2020 form when the system has been updated, most likely in March 2020. Both forms are available under Payroll Shortcuts on the Payroll Services page of the District website.
Please be aware that the Payroll Department staff is not able to advise employees on tax related issues or how to complete the new form. The IRS has published information about developments related to Form W4, and Frequently Asked Questions that you may find helpful; please select the links below to access this information.
IMPORTANT INFORMATION ABOUT PASSWORD TO VIEW PAYCHECKS
Log-in passwords automatically expire after one year. If you have set up your security question/answer in PeopleSoft you can request to reset your password. If you have not set up your security information, please email Tamara Killpack at email@example.com to have your password reset. Please set up your security information as this will be needed for future password updates.For clarification regarding how sick leave and personal necessity leave is displayed on paychecks, please select the link below.ATTENTION ALL EMPLOYEESEffective July 2016 paychecks for disbursement of 10/12 pay will be directly deposited for all employees who currently have direct deposit set up for payroll. No more picking up paychecks in July and August!
CalSTRS Member Education
Take advantage of free member events and training to learn about CalSTRS benefits. Please select the link below to view the list of workshops available by date range and location.
CalPERS Member Education and Annual Statements
Please be aware that you can access your Annual Member Statements (AMS) are available by logging into your my|CalPERS account at my.calpers.ca.gov. The AMS will include your accumulated service, a breakdown of contributions and interest, name of employer(s), and retirement formula(s) .
Take advantage of free member events and training to learn about CalPERS benefits. Please select the link below to view the list of webinar topics available as well as classes offered by CalPERS.
Announcing Fluid - A new look to the Employee Self-Service Portal used to view your paycheck, beginning October 7, 2019
Please view either or both of the training materials below to prepare you for the new look of Employee Self Service (ESS)
After you review the video and/or the guide, you will use the link below to view your paycheck.View old pay statements (before July 2016)
Payroll Dates and Paycheck Availability
Voluntary Tax-Deferred Savings Options
- Voluntary Savings Plans Explained - February 2020 Edition
- 2020 Universal Notification Letter for All Employees
- Third Party Administrator Change effective 12-1-2019
- SchoolsFirst Welcome Letter
- SchoolsFirst Contact Information Flyer
- Direct Deposit Authorization
- 2020 Form W4 Federal Tax Withholding
- 2019 Form W4 Federal Tax Withholding
- Form DE4 CA State Tax Withholding
- 403b Distribution and Rollover Authorization form SchoolsFirst
- Salary Reduction Agreement 403b SchoolsFirst
- Salary Reduction Agreement 457b SchoolsFirst
- Request for Duplicate W2
- Vacation Carryover Notification Form 9-10-11 Month Classified Employees
- Excess Vacation Carryover Request Form 12 Month Classified Employees
- Payment Option Form for Certificated Employees
- Classified Payment Option Form
Retirement System Information for all employees and substitutes
Please use the links below to access information about retirement systems.
DIRECT DEPOSIT INFORMATIONBeginning July 2011 the fee that the District must pay for each payroll warrant printed (non direct deposit) will increase from $.25 to $1.00. If you are not currently enrolled in direct deposit please sign up today. There are numerous benefits for having Direct Deposit in addition to helping the District reduce expenses. These include:
To enroll, please complete and submit the Direct Deposit Authorization form (located on the right side of this page) to the Payroll Department. Please contact Karen or Lorie in the Payroll Department if you have any questions or concerns or if you need assistance getting started.
- Reduction in paper
- Easy access to all paycheck data on a secure website
- Quicker access to paycheck funds and data (direct deposits are made the night before paychecks are distributed)
- Paycheck funds can be automatically deposited to more than one bank account